Reserve a Room

Effective January 2, 2026: Waco-McLennan County Library will begin charging $20 per hour for meeting and conference rooms. This helps keep our spaces available, maintained, and welcoming for everyone.

At a Glance

• Fee: $20 per hour
• Who may reserve: Individuals or organizations for non-commercial, community-focused events that follow Library policies
• When: During posted library hours only. Set-up and clean-up must fit within your reserved time

Library Rooms & Capacities

Library	Room	Capacity
Central Library	Meeting Room	80
Central Library	Conference Room	18
Central Library	Large Study Room	10
East Library	Meeting Room	60
East Library	Conference Room	12
South Library	Meeting Room	50
South Library	Large Study Room	6
West Library	Meeting Room	80
West Library	Conference Room	12
West Library	Large Study Room	10

Note: Study rooms remain free.

How to Book a Room

Use the Reserve Now button to do the following:

1. Check availability.
2. Choose a location and space.
3. Scroll to the date.
4. Select your start time.
5. Scroll down and choose your end time from the dropdown menu.
6. Submit your request.
7. Pay the fee online on the booking site.
   • Booking is confirmed once payment is received.
   • Unpaid requests may be released.

Reserve Now!

Key Details

• Minimum time block: 1 hour (fees rounded up)
• Set-up / Clean-up: Return the room to its original condition before your end time
• Capacity & Safety: Stay within posted capacities; exits must remain clear
• Equipment: Tables/chairs included. Limited A/V available, request at booking
• Food & Drink: Light refreshments allowed where permitted; no open flames or alcohol
• Cancellations / Refunds: Late cancellations or no-shows may forfeit fees
• Behavior & Use: Library rules apply. No commercial sales, fundraising for private gain, or disruptive activities
• Prohibited Uses: Campaign/election events, unlawful activity, or events presenting safety hazards

Quick FAQs