CITY SERVICES

Current Advertised Bid Opportunities

RFP-2015-009: East Waco Library

The City of Waco will be accepting proposals at the Operations Center, 1415 N. 4th Street, Conference Room, Waco, TX until 2:00 PM, March 20, 2015 for the East Waco Library Project.

Proposals will be opened publicly and read aloud at 2:01 Plans and Specifications on CD may be obtained from the office of Purchasing Services, Operations Center, 1415 N. 4th Street, Waco, TX. A mandatory pre-proposal meeting is scheduled for Wednesday, March 4, 2015 at 10:00 AM in the Conference Room, located at 1415 N. 4th Street, Waco, TX. For questions, please contact Kasey Gamblin, at (kaseyg@wacotx.gov) or 254-750-8405.

Mandatory Pre-bid Sign-in Sheet

Addendum No. 1

Addendum No. 2

Addendum No. 3

RFB 2015-001: WMARSS New Generator Install

The City of Waco will receive sealed bids for RFB #2015-001 “WMARSS New Generator Install” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), Tuesday, March 10, Thursday, April 9, 2015. A MANDATORY pre-bid meeting for this project will be held on Tuesday, February 24, 2015 at 10:00 A.M. in the City of Waco WMARSS Conference Room, 1147 Treatment Plant Road, Waco, Texas, 76706.  Due to inclement weather, a second MANDATORY pre-bid meeting will be held on Wednesday, March 4, 2015 at 10:00 A.M. in the City of Waco WMARSS Conference Room, 1147 Treatment Plant Road, Waco, Texas, 76706.

Specifications and bid forms are available below. You may also contact Mr. Jody Copp at jodyc@wacotx.gov or 254-750-8062 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Bid package or for more information. The City expressly reserves the right to accept or reject any bid, and to cancel or modify any request for bids.

Bid Package

Addendum 1

RFP 2015-012: Riverfront Development in The City of Waco

The City of Waco will receive sealed proposals for RFP #2015-012 “Riverfront Development in The City of Waco” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), July 29, 2015.  A pre-proposal meeting will be held on May 6, 2015 at 10:00 A.M. at the Operations Center Conference Room, 1415 N. 4th Street, Waco, Texas. Attendance is encouraged. Specifications are available by clicking the link below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-012 Request for Proposal Package

RFP 2015-014: Heritage Square Development in the City of Waco, McLennan County, Texas

The City of Waco will receive sealed proposals for RFP #2015-014 “Heritage Square Development” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), June 16, 2015.  A pre-proposal meeting will be held on April 22, 2015 at 10:00 A.M. at the Operations Center Conference Room, 1415 N. 4th Street, Waco, Texas. Attendance is encouraged. Specifications are available by clicking the link below.  You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-014 Request for Proposals Package

RFQ 2015-013: I-35 Signage - Planning and Design

The City of Waco will receive sealed qualifications for RFQ #2015-013 “I-35 Signage – Planning and Design” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), March 12, 2015.

A pre-submittal conference for this project will be held on February 25, 2015 at 10:00 A.M. at the Operations Center, 1415 N. 4th Street, Waco, Texas. Attendance is encouraged. Specifications are available by clicking the link below. You may also contact Bryan Gray at bryang@wacotx.gov or 254/750-6640 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Qualifications package or for more information. The City expressly reserves the right to accept or reject any submittal, and to cancel or modify any request for qualifications.

Bid Package

Pre-submittal sign in sheet

RFP 2015-019: Service Awards/Retirement Gifts

The City of Waco will receive sealed proposals for RFP #2015-019 “Service Awards – Retirements Gifts” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), April 3, 2015 April 6, 2015.  Specifications are available by clicking the link below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.

 RFP 2015-019 Service Award - Retirement Gift Package

Attachment 1 - General Vendor Information

Addendum 1 RFP 2015-019

Addendum 2 RFP 2015-019

RFP 2015-020: Flexible Spending Accounts

The City of Waco will receive sealed proposals for RFP #2015-020 “Flexible Spending Accounts” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), April 3, 2015 April 6, 2015.  Specifications are available by clicking the link below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-020 FSA Package

Exhibit 1 - FSA Census

Exhibit 2 - FSA Election Report

Exhibit 3 - FSA Current

Attachment 1 - General Vendor Information

Attachment 2 - FSA Vendor Response

Addendum 1 RFP 2015-020

Addendum 2 RFP 2015-020

RFP 2015-021: Dental Insurance

The City of Waco will receive sealed proposals for RFP #2015-021 “Dental Insurance” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), April 3, 2015 April 6, 2015.  Specifications are available by clicking the links below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-021 Dental Insurance Package

Exhibit 1 - Dental Exhibits

Exhibit 2 - Dental SPD Choice No Waiting

Exhibit 3 - Dental SPD Choice

Exhibit 4 - Dental Amendment

Exhibit 5 - Dental Compliance Rider

Exhibit 6 - Dental DPPO Benefits

Exhibit 7 - Dental Census

Attachment 1 - General Vendor Information

Attachment 2 - Dental Vendor Response

Addendum 1 - RFP 2015-021

Addendum 2 - RFP 2015-021

Addendum 2 information - 2012-2013 Claims

Addendum 2 Information - Disruption

RFP 2015-022: Life/Accidental Death & Dismemberment and Voluntary Life/Accidental Death & Dismemberment Insurance

The City of Waco will receive sealed proposals for RFP #2015-022 “Life/Accidental Death & Dismemberment and Voluntary Life/Accidental Death & Dismemberment Insurance” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), April 3, 2015 April 6, 2015.  Specifications are available by clicking the links below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-022 Life and AD&D Insurance Package

Exhibit 1 - Life - AD&D Census

Exhibit 2 - Life - Claims 2012 to 2015

Exhibit 3 - Life - Experience 2012 to 2014

Exhibit 4 - Life - Group Billing 2015

Exhibit 5 - Life - Voluntary Billing 2015

Exhibit 6 - Life - Contract Active

Exhibit 7 - Life - Contract Retirees

Exhibit 8 - Life - Contract Grandfathered Retirees

Attachment 1 - General Vendor Information

Attachment 2 - Life - AD&D Vendor Response

Addendum 1 - RFP 2015-022

Addendum 2 - RFP 2015-022

Addendum 2 PC 2010 to 2012 attachment

Addendum 2 - Waiver of Premium attachment

Addendum 2 - Life ADD Census

RFP 2015-023: Employee Assistance Program

The City of Waco will receive sealed proposals for RFP #2015-023 “Employee Assistance Program” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), April 3, 2015 April 6, 2015.  Specifications are available by clicking the links below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-023 Employee Assistance Program Package

Exhibit 1 - EAP Census and Current Rates

Exhibit 2 - EAP Current Benefits

Exhibit 3 - EAP Claims Experience 2013

Exhibit 4 - EAP Claims Experience 2014

Attachment 1 - General Vendor Information

Attachment 2 - EAP Vendor Response

Addendum 1 - RFP 2015-023

Addendum 2 - RFP 2015-023

RFP 2015-024: Biometric Screening Services

The City of Waco will receive sealed proposals for RFP #2015-024 “Biometric Screenings” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), April 3, 2015 April 6, 2015.  Specifications are available by clicking the links below. You may also contact Kelly Holecek at kellyh@wacotx.gov or 254/750-8433 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Proposals package or for more information.  The City expressly reserves the right to accept or reject any proposal, and to cancel or modify any request for proposals.  

RFP 2015-024 Biometric Screening Services Package

Attachment 1 - General Vendor Information

Attachment 2 - Biometric Screening Vendor Response

Addendum 1 - RFP 2015-024

Addendum 2 - RFP 2015-024

RFB 2015-025: Sale of Various Properties

Sealed bids addressed to the City Council of the City of Waco for the purchase of various properties, will be accepted in the City of Waco Purchasing Office, located in the City of Waco Operations Center, 1415 N. 4th St., Waco, Texas 76707 until 2:00 PM, March 30, 2015.  The properties are listed on the attached spreadsheet.  Inquiries concerning properties may be directed to Kendra Anderson-Zadnik, Property Manager, City of Waco at (254) 750-5651, kendraa@wacotx.gov.  Inquiries concerning bidding may be directed to Kelly Holecek, Program Manager, Purchasing Services, City of Waco at (254) 750-8433, kellyh@wacotx.gov.

RFP 2015-025 Bid Package

List of Properties for Sale

RFB 2015-010: WMARSS Manhole Rehabilitation Project

Sealed bids for WMARSS Manhole Rehabilitation Project for the City of Waco will be received by the CITY OF WACO in the office of Purchasing Services, 1415 North 4th Street, Waco, Texas, 76707 until 2:00 P.M. on April 16, 2015 and will be opened and publicly read at 2:01 P.M. in the office of Purchasing Services on the same day.  Mailing address is Purchasing Services, P.O. Box 2570, Waco, Texas, 76702-2570.  Information for bidders, bid forms, contract forms, plans, specifications, bid bond forms, performance and payment bond forms and all other contract documents related to this project may be obtained for a $50.00 deposit per printed set for General Contractors ONLY (2 set maximum).  A complete set on CD, available to both General Contractors and Subcontractors is available at no charge by contacting Mr. Jody Copp at 254-750-8062.  Blueprint deposits must be in the form of check or money order ONLY, made payable to the City of Waco.  Cash or credit card will NOT be accepted!  Any bona-fide bidder, upon returning the documents in good condition within ten (10) business days from the date of receipt of bids, shall be returned the deposit. All checks will be deposited after the ten-day deadline has passed and will no longer be refundable.  A pre-bid conference for this project will be held on March 31, 2015 at 10:00 A.M. at the City of Waco Operations Center, Conference room, 1415 N. 4th Street, Waco, Texas, 76707.  All subcontractors are welcome and encouraged to attend the session.  The owner reserves the right to waive any informality or to reject any and all bids.  Each bidder must submit a deposit with his bid, security in the minimum amount of 5% of the greatest amount of bid.  The bid bond and surety’s power of attorney must both reflect the bid opening date.  Bidders shall pay particular attention to the required employment conditions that must be observed and the minimum wage rates to be paid under the contract.  No bidder may withdraw their bid within 90 days after the actual date of the bid opening.

RFB 2015-018 Trailer Mounted Generator

The City of Waco will receive sealed bids for RFB #2015-018 “Trailer Mounted Generator” in the Office of Purchasing Services at the Operations Center, 1415 N. 4th Street, Waco, Texas until 2:00 P.M. (CST), Wednesday, April 22, 2015.  A NON-MANDATORY pre-bid meeting for this project will be held on Tuesday, April 07, 2015 at 10:00 A.M. at the City of Waco DAF Water Plant, 4620 Airport Road, Waco, Texas, 76707.  Specifications and bid forms are available below. You may also contact Mr. Jody Copp at jodyc@wacotx.gov or 254-750-8062 during business hours 8-12 and 1-5 Monday through Friday to obtain this Request for Bid package or for more information.  The City expressly reserves the right to accept or reject any bid, and to cancel or modify any request for bids.

RFB 2015-018 Trailer Mounted Generator

RFB 2016-026 Mary Avenue Water Line Project

Bid Date: April 21, 2015 @ 2:00 PM

Engineer's Approximate Estimate: $80,000 to $110,000

Pre-Bid Date:
A pre-bid meeting will be Wednesday, April 8, @ 10:00 AM in the Conference Room, of the City of Waco Operations Center, located at 1415 N. 4th Street, Waco, TX

Description:
This project consists of the construction of approximately 1100 LF of 8” C-900 PVC water pipe, connecting three dead-end main.
General Information:
Plans and specifications can be obtained from the Purchasing Department located at 1415 N. 4th Street, Waco, Texas Please contact Bryan Gray at 254-750-6640 or bryang@wacotx.gov for additional plan and spec information
.
THE BID DOCUMENTS ARE AVAILABLE ON CD’S AT NO COST

Current Purchasing Cooperatives:

Houston-Galveston Area Council of Governments Cooperative Purchasing Program; HGAC Online Purchasing Website

BuyBoard- Texas Association of School Boards

Texas Cooperative Purchasing Network

U.S. Communities-Government Purchasing Alliance

TIPS/TAPS

Purchasing Department Contact Information:

(254) 750-8060 office / (254) 750-8063 fax

For Additional Information on Bid Opportunities:

The City of Waco utilizes the following services for bid notification:

DemandStar by Onvia - DemandStar, 1-(800) 711-1712

Electronic State Business Daily

The Waco Tribune-Herald Newspaper

Helpful Information

Bid/Proposal Protest Procedure

Conflict of Interest Questionnaire Requirement

Disclosure of Relations with City Council Member, Officer, or Employee of City of Waco

Vendor Application

Workers' Compensation Coverage Verification Form