Open Records Request

City Secretary


Esmeralda Hudson

Esmeralda Hudson  

Esmeralda Hudson was appointed City Secretary on December 16, 2014.  Prior to becoming City Secretary, she served as Assistant City Secretary for 8 years.  Her first day as City Secretary was March 1, 2015.

Esmeralda graduated from Baylor University in 1999 with a Bachelors of Business Administration in Management Information Systems and in January 2011 she earned her Texas Registered Municipal Clerks Certification.

Esmeralda has been an active member of the Texas Municipal Clerks Association (TMCA) since 2007 and has served on the TMCA Executive Board’s Audit and Strategic Plan ad hoc Committees.She is a TMCA Election Law Seminar facilitator and a current member of the Central Texas Chapter of Municipal Clerks. Esmeralda is a graduate of the 2007 City of Waco Leadership Class and 2013 Greater Waco Chamber of Commerce Leadership Waco Class.

Esmeralda currently serves on the Steering Committee of the Waco Foundation’s Today’s Action Tomorrow’s Leaders and is a trained facilitator for the LeadershipPlenty Institute, a nationally recognized program of Pew Partnership for Civic Change, Inc.

Esmeralda was raised in the Rio Grande Valley of Texas where she graduated from La Joya High School before moving to Waco. She and her Husband, Andrew, live in Waco and have two children, Isabella and Autumn. Her family attends Fellowship Bible Church of Waco where she has served as a Junior Youth Leader.

Contact Esmeralda Hudson

About the City Secretary’s Office

The Office of the City Secretary is committed to providing knowledgeable, respectful, and efficient public service.

Recognized as highly skilled and cooperative team that provides excellent and innovative services and inspiring confidence in those we serve and support.  


  • Stay abreast of the latest laws, technology, and practices to meet the highest standards of municipal clerk functional competence vital to the city’s success.  
  • Prepare, maintain, and make easily accessible all public records of the city as required by the City Charter and the State of Texas.
  • Cultivate, foster, and build partnerships with all city departments and community organizations that enhances the critical role of the City Secretary’s Office.
  • Foster a teamwork environment where all members feel relevant and welcome and understand the vital role, we each have in the city’s success.
  • Provide a responsive, quality, respectful and considerate customer service experience to every person.


  • Efficiently, preserve and maintain the official records of the City.
  • Coordinate regular meetings of the City Council and calling special meetings upon request of the Mayor, City Manager or three Council Members.
  • Prepare minutes of all meetings of the Council and file, publishes, and codifies ordinances as required.
  • Conduct annual general city elections.
  • Coordinate appointments to various boards, commissions, and committees
  • Posts public meeting notices.
  • Issues various licenses and permits.
  • Coordinate request for public information.
  • Provides administrative support to the Council.
  • Act as the local filing authority for officials filing Texas Ethics Commissions forms, claims and lawsuits.
  • All other responsibilities as directed by the City Council.


Other Links

City Council Meeting Information (Hearing of Visitors, Schedule, Attending, etc.)

City of Waco Codes & Ordinances

Conflicts & Disclosures




Public Notices

Boards & Commissions

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