Open Records Request

City Secretary

Patricia Ervin (Interim)

Patricia Ervin Patricia (Trish) Ervin was appointed as Interim City Secretary on December 7, 2021. She previously served as Waco City Secretary from February 28, 1997 until retirement with a total of 42 years with the City of Waco. Trish retired (or thought she was going to retire) in February 2015. Since retirement, she has served as Interim City Secretary for the City of Bellmead from June 2016 to July 2019; and as Interim City Secretary for the City of Lacy Lakeview from January 2020 to July 2020.

Trish received her certification from University of North Texas through the Texas Municipal Clerks Association, Inc. in January 1992 and continued to recertify as required. She served as the 2010 State President of the Texas Municipal Clerk Association, Inc., four years as trustee of the TMCA, Inc. Executive Board of Directors.  Trish also served on many committees within TMCA, Inc. as well as the Central Texas Chapter of Municipal Clerks, a member of International Institute of Municipal Clerks (IIMC), and a member of the Association of Record Managers and Administrators (ARMA).

Trish is active in her church activities. She loves to travel, spend time with her two grand daughters, and she looks forward to ‘Friday morning coffee with sista/cousins’. 

Contact Patricia Ervin

About the City Secretary’s Office

The Office of the City Secretary is committed to providing knowledgeable, respectful, and efficient public service.

Recognized as highly skilled and cooperative team that provides excellent and innovative services and inspiring confidence in those we serve and support.  


  • Stay abreast of the latest laws, technology, and practices to meet the highest standards of municipal clerk functional competence vital to the city’s success.  
  • Prepare, maintain, and make easily accessible all public records of the city as required by the City Charter and the State of Texas.
  • Cultivate, foster, and build partnerships with all city departments and community organizations that enhances the critical role of the City Secretary’s Office.
  • Foster a teamwork environment where all members feel relevant and welcome and understand the vital role, we each have in the city’s success.
  • Provide a responsive, quality, respectful and considerate customer service experience to every person.


  • Efficiently, preserve and maintain the official records of the City.
  • Coordinate regular meetings of the City Council and calling special meetings upon request of the Mayor, City Manager or three Council Members.
  • Prepare minutes of all meetings of the Council and file, publishes, and codifies ordinances as required.
  • Conduct annual general city elections.
  • Coordinate appointments to various boards, commissions, and committees
  • Posts public meeting notices.
  • Issues various licenses and permits.
  • Coordinate request for public information.
  • Provides administrative support to the Council.
  • Act as the local filing authority for officials filing Texas Ethics Commissions forms, claims and lawsuits.
  • All other responsibilities as directed by the City Council.


Other Links

City Council Meeting Information (Hearing of Visitors, Schedule, Attending, etc.)

City of Waco Codes & Ordinances

Conflicts & Disclosures




Public Notices

Boards & Commissions

City Secretary's Office >>