About the City Secretary’s Office
The City Secretary is appointed by the City Council for a term of four years. The City Secretary is charged with maintaining the official records of the City. In addition to the statutory duties of the position, the City Secretary serves as a member of the City's Management Team and oversees the functions of the City's Secretary's office, Records Management Program, and Council Services.
The City Secretary's Office is committed to providing citizens with public information and coordinates requests for city records; attends and prepares official minutes of the city council meetings, conducts city elections, coordinates boards and commissions appointments, and provides staff support to Mayor and City Council.
The City Secretary’s Office strives to serve citizens, City staff and visitors by providing superior customer service with a solution- oriented approach and as experts in their field.
Provides a representative to answer all incoming calls to the main phone number of the City, answers questions, direct visitors; public notary services, bilingual services, and partnerships with various city departments in office staffing to provide a wide variety of cross training in departmental areas.
Provides a full service center of reference and research services, document retrieval, coordinating microfilm, inventory and destruction of inactive records, and management of archival records, technical reports and historical mementos.