Open Records Request

City Secretary

Esmeralda Hudson

Esmeralda Hudson  

Esmeralda Hudson was appointed City Secretary on December 16, 2014.  Prior to becoming City Secretary, she served as Assistant City Secretary for 8 years.  Her first day as City Secretary was March 1, 2015.

Esmeralda graduated from Baylor University in 1999 with a Bachelors of Business Administration in Management Information Systems and in January 2011 she earned her Texas Registered Municipal Clerks Certification.

Esmeralda has been an active member of the Texas Municipal Clerks Association (TMCA) since 2007 and has served on the TMCA Executive Board’s Audit and Strategic Plan ad hoc Committees.She is a TMCA Election Law Seminar facilitator and a current member of the Central Texas Chapter of Municipal Clerks. Esmeralda is a graduate of the 2007 City of Waco Leadership Class and 2013 Greater Waco Chamber of Commerce Leadership Waco Class.

Esmeralda currently serves on the Steering Committee of the Waco Foundation’s Today’s Action Tomorrow’s Leaders and is a trained facilitator for the LeadershipPlenty Institute, a nationally recognized program of Pew Partnership for Civic Change, Inc.

Esmeralda was raised in the Rio Grande Valley of Texas where she graduated from La Joya High School before moving to Waco. She and her Husband, Andrew, live in Waco and have two children, Isabella and Autumn. Her family attends Fellowship Bible Church of Waco where she has served as a Junior Youth Leader.

Contact Esmeralda Hudson


The Office of the City Secretary is entrusted to act as stewards of open, accountable, “Responsible City Government.” In support of that trust we commit to the highest levels of integrity in upholding statutory principles, serving as guardians of municipal legislative processes and official information, and providing excellent service that respects the uniqueness and diversity of the City organization and the Waco community.

The Office is committed to upholding laws protecting the right to privacy, promoting effective methods of recordkeeping, and preserving the essential, operational, and historical documents of the City and its subsidiary bodies by providing leadership in a city-wide records management program.

Program Summary

The Office of the City Secretary is a service-oriented City department entrusted to serve as stewards of open and transparent city government through the Local Government Code, Open Meetings Act, Public Information Act, Ordinances and adherence to other governing laws. The Office builds public trust and confidence in local government through the establishment of open and transparent processes and procedures and accurate information management.

The Office is Responsible For

  • Electronically processing agendas for all City Council Meetings and all Boards and Commission meetings
  • Recording and maintaining the minutes of the City Council and all quasi-judicial boards and commission minutes
  • Maintaining recordings for meetings of advisory boards to serve as the minutes of those boards
  • Recording ordinances and resolutions of the City Council
  • Maintaining contracts, deeds and other legal documents of the city

Information Governance

Today the role of information has become more important to businesses, government entities, and citizens. The Office is responsible for processing all Public Information Requests and this service has seen the largest growth trend in terms of service demands. The Office of the City Secretary is poised to manage this demand for information and to serve businesses, residents and other key stakeholders. We believe that we are the nexus of information for the City of Waco.

The Office is the primary custodian of all official records, permanent and essential records created, received, and maintained by the City to fulfill statutory and regulatory requirements, to support contractual obligations, and to preserve the history of the City and the community it serves. The Office is responsible for all records management functions and requirements of the city-wide electronic document management system, including implementation, setup, on-going training of city personnel and administrative oversight.

The Office, through Comprehensive Records Management city-wide, is responsible for advising and training records liaisons in classifying and maintaining office and department records. The Office provides expertise and guidance in classifying records by record series and retention value and in preparing requests for authorization to destroy records that have met City-adopted state retention requirements; and through third-party vendors secure, documented and certified shredding of records approved for destruction..

Public Service

The Office provides dependable and courteous service to residents and visitors seeking information, guidance and direction by facilitating telephone and meeting communications, serving as a resource for citizens and a link between citizens and the City organization, maintaining an understanding of needs, making government accessible and transparent, promptly and accurately delivering information of government actions, and quickly identifying and connecting the public to the right person or resource.

Other Links

City of Waco Codes & Ordinances


Conflicts & Disclosures



Public Notices

Boards & Commissions

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